3 Quick Tips to Spring Clean your Office

Published on: Author: Anne Langton

It’s that time of year, when crocus bloom, robins fly and the urge swells within us to de-clutter.  Let’s face it, we should be outside enjoying this new Spring season so here are 3 quick tips to spring clean your office, get organized and begin the season with a fresh start.

1.  FILE FACELIFT

If you are just starting out creating a file system, I would suggest going the extra expense and purchasing heavy duty folders. They hold up much better to wear and tear in the long run.  Typically these are not stocked in the local supply store.   So if you are like most of us, who purchased the regular folders, it may be time to “prune” out the dead “wood”.  Replace worn folders and make new labels as needed.  If you feel extra energetic prepare new labels on your computer or use labeling machine.  I must admit there is something about a well labeled filing system that just puts a “spring” in my step!

2.  BUSINESS CARD TAKE-OVER

Do you have a stack of business cards growing bigger by the day? First enter the information into whichever contact management system you use.  Hopefully you’ve been doing thing on a regular basis..  Now the question is “what to do with all these cards!”  It’s too risky to toss them so here’s a simple way to organize them. First determine how you would search for this card if you needed to find it.  Would it be…

  • according to the event or group where you met?
  • their profession?
  • their name? (alphabetized)
  • their company name? (alphabetized)

Next get a box of “SNACK ZIP LOCK” bags and index cards.  That’s right… not every solution to organizing needs to be high tech and those biz card binders are just too darn labor intensive for my liking!  I like dividing my cards according to WHERE or HOW I met the person…so into each bag I drop a labeled index card with the the “Where” such as “Chamber Event” and add the appropriate cards.  I also have an “Introduced by Others” bag for those as well.  Now alphabetize your bags and store in a shallow box.  EASY PEASY!

3.  UNSUBSCRIBE when you DELETE

This may be tedious in the beginning but eventually it does reap benefits.  Is your email inbox inundated with junk mail?  Instead of automatically “deleting”, get in the habit of scrolling down to the bottom of the email and click on “unsubscribe”. One only gets a such a defeated feeling when seeing “102” emails pour into one’s Inbox.  Getting rid of unwanted junk mail helps ease this a tad.

NOW get outside and enjoy this season of renewal!

Langton Designs creates offices that work well and feel right.